Information for Food Vendors

Food Vendor Information

Entry Procedures:  Application must be submitted with a picture of your overall booth set-up presentation including your tent, as well as your food items.

Fee Information:  Spaces will be 12'x12'.  If you require more space, please add $100/up to an additional 120 sq ft.  Your fee will be returned if unaccepted or placed on a waiting list.  Cancellation fees apply.  A $30 fee will be charged for returned checks.

Acceptance: Applications will be screened based on food item offering and overall presentation.  Only food items submitted with application and approved can be sold in your booth.  Vivid Special Events reserves the right to accept or reject food items at any time for any reason.  All applicants must submit required photos and menu.

Certification:  All Vendors must have State of Florida Health Department Certification.  Please include a copy with your application.  Vendors must carry their own Certificate of General Liability Insurance ($1 Mil each occurence/ $2 Mil Aggregate) naming Vivid Special Events as Additional Insured.  Certificate Holder is Vivid Special Events 1814 5th St SE Winter Haven, FL 33880. COI must be received no later than November 15, 2019.

Set Up Information:  Bring your own dolly for move-in and move-out.  Full set up details will be emailed closer to the show date. If you need them mailed instead you must include a note with application & enclose a self-addressed stamped envelope. All set ups must be completed by 8:45am Saturday. All exhibitors must check in at the Vivid Special Events tent to obtain Welcome packet and sign in prior to setting up booths.   

Vivid Special Events, show management, park officials, sponsors and those working the show are not responsible for lost, damaged, or stolen property. By submitting a signed application, food vendor understands and agrees to follow all show guidelines, rules, and regulations provided prior to and during the show. 



Show Details

  • 80+ Exhibitor spaces available 
  • Electric &/or water is available,  if needed -  No charge
  •  Overnight security
  • Free RV Parking
  • Free Patron Admission and Free Patron Parking

 Booth Fee:

$250/per 12x12 space - Main Entree Food

$200/per 12x12 space - Single Food Item

+ $100 for Additional space up to 120 sq ft.

· Payment due - Full payment due with application

· Cancellation Fee - $100 if cancelled before October 28. Full booth fee owed if cancelled October 28 or after.

· Exhibitors will be notified by email of acceptance status.  

New as of 10/17/19 - we have reached our capacity for main entree food vendors but are still accepting snack food and single food item vendors.


Show Schedule


· Exhibitor Set-Up - 1:00pm-6:00pm


· Exhibitor Set-Up – 6:30am-8:45am

· Show Open to Public – 9:00am-4:00pm


· Show Opens to Public – 9:00am-4:00pm

· Exhibitor Load-Out Starts – 4:00pm

Exhibitors are required to remain set-up until 4:00pm on Sunday. Exhibitors who take down their display without the permission of the Show Manager may be subject to a penalty fee.


Download Food Vendor Application Here